Business Services Coordinator (Program Manager I)
Company: State of Maryland
Location: Baltimore
Posted on: May 3, 2024
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Job Description:
Introduction\rThe Maryland State Department of Education is
dedicated to supporting a world-class educational system that
prepares all students for college and---career success in the 21st
century. With excellent stewardship from our---divisions, we
oversee State and federal programs that support the needs of---a
diverse population - students, teachers, principals, and other
educators---throughout Maryland.\r\rThis is a Management Service
position and serves at the pleasure of the Appointing
Authority.\r\r\r\r GRADE19\r LOCATION OF POSITIONNancy S. Grasmick
Education Building\r200 West Baltimore Street\rBaltimore, Maryland
21201\r\r\rNote: All MSDE positions require in-person/on-site
reporting.\r POSITION DUTIESReporting to the Business Services
Partner in the Procurement and Contract Management Division, the
Business Services Coordinator (BSC) will serve as the primary
procurement and contract management support provider and workflow
manager to assigned Maryland State Department of Education (MSDE)
division leaders, offices, and units.\r\r\rThe BSC will facilitate
all essential procurement and contract management workflow
processes and documentation to effectively meet the procurement and
contract management goals of all divisions to support MSDE's
multiyear strategic plan and Blueprint for Maryland's Future
initiatives. The BSC will ensure the execution of high-quality
services covering all Procurement and Contract Management Division
functional areas including, but not limited to, facilitating all
procurement processes and stages (i.e., planning, defining
requirements and needs, sourcing and solicitation, evaluation and
selection, award, contract negotiations and execution, tracking and
record keeping, etc.).\r\r\rDuties Include:\r\r\r Work under the
direction of assigned Business Services Partner in the Procurement
and Contract Management Division to coordinate the planning and
execution of all essential procurement and contracting processes
and practices\r Develops and maintains a department-wide purchasing
and contract management operations manual to be used by MSDE
divisional leaders and program staff\r Facilitates the evaluation
process for bids and proposals to determine if they are responsive
to the solicitation\r Monitor procurement and contract management
tracking and database metrics to support continuous improvement
decisions\r Tracks procurement and contract issues and concerns and
maintains open communication with stakeholders------Provides
technical support for online procurement and contract management
systems and webpages\r Deploy MSDE selection resources and
processes to ensure assigned division leaders have the information
needed to set smart, strategic, and equitable procurement and
contract management goals\r Keep abreast of technical, legislative,
and professional trends and developments affecting procurement and
contract management programs.---\r\r\r MINIMUM
QUALIFICATIONSEDUCATION: A Bachelor's Degree from an accredited
college or university.\r\r\rEXPERIENCE: Three years of experience
in contract management or procurement involving duties such as:
soliciting, evaluating, negotiating and awarding contracts or
ensuring compliance with procurement laws, regulations and
conditions.\r\r\rNotes:\r1. Candidates may substitute additional
professional or paraprofessional contract management or procurement
experience on a year-for-year basis for up to four years of the
required education.\r2. Candidates may substitute additional
graduate education at an accredited college or university at the
rate of thirty credit hours for each year of the required
experience.\r3. Candidates may substitute the following written
certifications obtained through passing an examination for the
required education: Certified Professional Contracts Manager from
the National Contract Management Association; Certified Purchasing
Manager from the National Association of Purchasing Management;
Certified Public Purchasing Officer or Certified Professional
Public Buyer from the Universal Public Purchasing Certification
Council (National Institute of Governmental Purchasing, Inc. or
National Association of State Purchasing Officers).\r4. Candidates
may substitute U.S. Armed Forces military--- service experience as
a commissioned officer in Contracting and Industrial Management
classifications or Contracting and Industrial Management specialty
codes in the Procurement field of work on a year-for-year basis for
the required experience and education.\r DESIRED OR PREFERRED
QUALIFICATIONSPreference will be given to applicants who possess
the following preferred qualification(s). Include clear and
specific information on your application regarding your
qualification.\r\r\r\r\r Experience with State of Maryland
Procurement laws, regulations, policies, application and
software---\r Previous experience with Federal, State, or Local
government procurement and/or contract management\r Experience
communicating with stakeholders, vendors, and internal partners
regarding upholding and adhering to tenets of contracts---\r
Certification as a Procurement Professional from the Maryland
Department of General Services or willingness to complete the
Procurement Professional Certification within one year of
appointment.\r Experience organizing, tracking, and being
responsible for contract documents\r\r\r SPECIAL
REQUIREMENTSApplicants must consent to State and FBI (CJIS)
background check as a routine procedure for all employees.\r\r\r
SELECTION PROCESSPlease make sure that you provide sufficient
information on your application to show that you meet the
qualifications for this recruitment. All information concerning
your qualifications must be submitted by the closing date. We will
not consider information submitted after this date. Successful
candidates will be ranked as Best Qualified, Better Qualified, or
Qualified. The resulting list of qualified candidates will be
placed on the eligible (employment) list for one year.\r\r\rFor
education obtained outside of the U.S., a copy of the equivalent
American education as determined by a foreign credential evaluation
will be required prior to hire. The resulting certified eligible
list for this recruitment may be used for similar positions in this
or other State agencies.\r\r\rThe assessment may consist of a
rating of your education, training, and experience related to the
requirements of the position.--- complete and accurate information
on your application. Please report all experience and education
that is related to this position.\r BENEFITSSTATE OF MARYLAND
BENEFITS\r---\r FURTHER INSTRUCTIONSIt is preferred that applicants
complete the MD State Government online application for
employment----AND- submit their professional resume. The
application must clearly demonstrate that the applicant meets the
minimum qualifications for the position. If the applicant is unable
to apply online, paper applications can be obtained from the link
below and--- mailed to MSDE Office of Human Resources, 200 W.
Baltimore Street, Baltimore, MD 21201. If there is a supplemental
questionnaire, this must be completed and sent in with your paper
application, if you are unable to apply online.\r\r\rPlease do not
put 'See Resume' in the job duties section of your application;
your application will not be considered.------\r\r\rAll application
materials must be received in our office by the closing date.
Postmarks will not be accepted. Applications must be complete to be
considered including all related job duties, even if those are also
listed on an attached resume. Additional required materials may be
uploaded with the online application or mailed to the address
listed.\r\r\rInquiries can be made to 410-767-0019 TDD
410-333-3045. Appropriate accommodations can be made for
individuals with disabilities.\r\r\rIf you have difficulty with
your user account or have general questions about this online
application system, please contact the MD Department of Budget and
Management, Recruitment and Examination Division at 410-767-4850.
TTY Users: Call via Maryland Relay.\r\r\rProof of eligibility to
work is required in compliance with the Immigration Reform and
Control Act. Any misrepresentation of academic or experience
requirements for this position may result in non-selection or
termination of employment.\r\r\rAs an equal opportunity employer,
Maryland is committed to recruiting, retaining and promoting
employees who are reflective of the State's diversity. People with
disabilities and bilingual candidates are encouraged to
apply.\r\r\rWe thank our Veterans for their service to our
country.\r
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Keywords: State of Maryland, Dundalk , Business Services Coordinator (Program Manager I), Executive , Baltimore, Maryland
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