Office Manager

Company: Graham Packaging Company
Location: Washington
Posted on: May 7, 2025

Job Description:

Company StatementGraham Packaging is a people, planet and values-based company and a leader in sustainable packaging manufacturing. From the kitchen to the laundry room, Graham Packaging is part of your everyday life. For employees at Graham, our Blue Culture is part of their everyday lives, too. In other words, Blue is how we do things here. At Graham, we are united by a clear vision. We know our part and help those around us know theirs, encouraging one another to continuously improve. We create a safe, challenging environment to innovate by supporting creative ideas and new ways of thinking. We take the initiative to cultivate our individual growth and help others do the same, while keeping ourselves and one another accountable. And we actively promote cooperation, collaboration, integrity and respect across regions and teams to foster an engaged, diverse and connected workforce. We value our employees, and a Blue Culture allows for the most rewarding employee experience as part of the Graham family. Blue is how we feel about what we do-together-to create a better tomorrow. Working at Graham means you lead constructively with clear goals, use diverse thinking to drive excellence, accountability, innovation, as well as demonstrating collaboration, embracing learning, and taking action for continuous improvement and growth.OverviewGraham Packaging in Mason, Ohio has an opening for the role of Office Manager. This is an day time position Monday through Friday.Responsible for all plant administrative activities to include: AP/AR, purchasing, P/R, inventory management/reconciliation, annual budget development and cost control/analysis functions. Provide accurate, on-time bi-weekly forecasts. Monitor/assist others in correct procedures/transactions via SAP, Sarbanes-Oxley, G-Commerce and other IntraGraham functions. In addition, this role will assist Human Resources as needed.Provide leadership in the following areas either directly or through subordinates:Financial

• Ensure compliance with internal controls
  • Execute office management in compliance with Corporate Administrative policies and procedures
    • Comply with Corporate monthly closing schedule
      • Process credits prior to month-end; Crosscheck credits with returned product log in shipping office
        • Manage assigned accounts to meet monthly-restated budget
          • Prepare month end reports as assignedPlant Administration
            • Implement systems to ensure document control
              • Implement centralized, locked filing systemAccounts Payable/Accounts Receivable
                • Generate purchase orders for office supplies, etc
                  • Tracks all purchase orders, receipts and invoices
                    • Monitor cost allocation to correct account numbers
                      • Post goods for customer daily shipmentsPayroll
                        • Check reported time for accuracy
                          • Enter and reconcile weekly payroll hours
                            • Report weekly hours for temp employees to agencies
                              • Enter temporary hours into the system
                                • Audit Temporary Employee time to ensure accuracy prior to sending to Agency
                                  • Reconcile temporary hours to invoices and process for payment (backup)Human Resources Assistance
                                    • Forward completed documents to corporate payroll for processing
                                    • Ensure compliance with policies and procedures and answer questions, when necessary, in a timely manner
                                    • Assist with New Hire Orientation (playing safety videos, going over simply paperwork, etc.- 9-hour process) Create new hire packets when needed
                                    • Timecard Sign Off Sheets - Once received from Controller, will sort and distribute to management to complete
                                    • Timecard sign off Sheets - Once received back from management, audit for compliance and file according to payroll date
                                    • File all HR documents into Personnel Files
                                    • Assist with all Employee Morale activities and planning
                                    • Learn AE and help audit and do entries (Step-Up Pay, Time off Requests)
                                    • Greet all candidates for interviews and contact the Interviewer on the management team
                                    • This would be about 25% of the overall job dutiesMisc.
                                      • Open and distribute mail
                                      • Run Safety Video and distribute Safety cards to contractors, interviewees, etc.
                                        • Separate bills of lading and maintain control files of BOLs
                                          • Copy and fax support. Maintain paper supplies in machines
                                            • Maintain office supplies, office equipment, vending service
                                              • Manage outgoing mail and overnight shipments
                                                • Safety Boot Site- Employees who choose to use an online internal order system will see this person ordering new bootsPerform other similar or related duties as requested or assigned.QualificationsHigh School Diploma or Equivalent2 - 5 YearsMS Office / Intermediate SkillsSAP a plusManufacturing or Distribution experience highly desiredMust be able to multitask, work independentlyStrong initiative, energetic, excellent people skillsCompensation StatementThe expected salary range for the position described in this posting is made in accordance with the legal mandates of certain jurisdictions within the United States. The final agreed-upon compensation is based on individual qualifications and experience.Benefits StatementBenefits include medical, dental, vision and basic life insurance. Employees are able to enroll in the company's 401K Employee Saving Plan and may participate in its Employee Wellness Program. Employees will also receive paid time off in accordance with company policy and state law requirements.EEO DisclaimerGraham Packaging is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex (including pregnancy), sexual orientation, religion, creed, age, national origin, physical or mental disability, gender identity and/or expression, marital status, veteran status or other characteristics protected by law.
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Keywords: Graham Packaging Company, Dundalk , Office Manager, Administration, Clerical , Washington, Maryland